DAS Abstract
Submission Guidelines 2023
DAS 2023 Abstract Submission is now closed
Abstract submissions are welcome for consideration for the Difficult Airway Society 2023 Annual Scientific Meeting, which will be held in person from the 29th November – 1st December 2023 at Birmingham. Abstracts are a vital component of every DAS meeting and, the programme includes oral and poster abstract presentation sessions.
Abstracts are encouraged from all grades and staff groups with an interest in airway management, however DAS are particularly keen to encourage trainee participation particularly as the presenting author.
The information below should be read before submitting your abstract. Abstracts that do not follow these instructions are unlikely to be accepted. Please note that as the review window this year is very short the opportunity to raise queries with authors is very limited. Abstracts should be submitted through the online submission portal here before the closing date 23:59 7th September 2023. It is very unlikely that late submissions (regardless of cause) will be accepted.
Abstract authors should bear in mind that the conference can take no responsibility for difficulties with submission immediately prior to the closure of the portal. Authors are encouraged to submit their completed abstracts early and not wait for the last day.
Top scoring abstracts will get a chance to get published in the British Journal of Anaesthesia.
DAS 2023 Abstract Submission Guidelines
Please ensure that you read all of the abstract submission guidelines below before submitting your abstract
Abstracts will be accepted in one of seven categories submitted in accordance with the terms outlined and the specific instructions found below
i) Audits and Surveys
ii) Basic and Clinical Science
iii) Equipment
iv) Education and Training
v) Quality Improvement (including Human Factors)
vi) Case Reports
vii) Innovation
Key Dates
15 May 2023
Abstract Submission Opens
1 June 2023
Registration Opens
31 August 2023
Early Bird Ends
7 September 2023
Abstract Submission Deadline
3 October 2023
Abstract Review
24 October 2023
Notification to Authors
15 November 2023
Deadline for accepted authors to register to confirm attendance
Presentation Type
An abstract can be submitted for presentation at the meeting as one of the following categories:
· Oral or Poster Presentation
· Poster Presentation
At the review stage, the judging panel may change the presentation type submitted by the author to ensure the continuity of the programme i.e. oral presentation may be changed to poster presentation. The presenting Author will be informed of any change to their submitted presentation type at the acceptance notification stage. The decision of the judging panel regarding inclusion in the conference or mode of presentation will be final and unfortunately given the number of submissions individual feedback cannot be provided.
The best abstracts will be invited to present their work in the oral session scheduled in the main conference programme. Poster presentation sessions will take place throughout the conference. All submissions will be reviewed on merit and allocated to a poster or oral session accordingly. Authors may choose to only have their work reviewed for a poster session.
Abstract presenters are reminded that programme times may be subject to change and they should be prepared to be available throughout the conference. Given the number of submissions, it is unlikely that specific day/time requests can be considered.
Previously Presented or Submitted Abstracts
Abstracts should not have been previously presented (orally or in poster format) at another international conference. Similarly, previously published work should not be submitted.
Abstracts that have only previously been presented locally will be considered. If the authors are in any doubt regarding the eligibility of their abstract, they should contact DAS2023@conferencepartners.com prior to the closing submission date for clarification along with details of where their work was previously presented. Authors are encouraged to seek early advice when in any doubt, as the judging window is short and the scope to resolve ambiguity after submission is limited.
Submission Process
The abstract submission process for DAS 2023 will be through an online submission portal
Presenting Authors are requested to create an account and submit an abstract for review according to the guidelines set out below. The same account will be used when you register for the meeting. Please keep the email and password used to create the account for future use. Please do not create a new account. Should you require any assistance or have a query about online submission, contact DAS2023@conferencepartners.com.
IMPORTANT:
- It is ESSENTIAL that you read the instructions before you submit.
- The Presenting Author must submit the abstract and is required to be the corresponding author for that abstract
- Abstracts must be submitted in English
The language of the conference is English and all abstracts should be submitted in English. Abstract submissions are welcome from non-english speaking authors. Some assistance with the linguistic requirements may be available if an early draft of the abstract (in English) is submitted to DAS2023@conferencepartners.com before 1st August 2023. This assistance will not affect the judging process which is carried out after the submission deadline.
Submission Guidelines
Please adhere to the following formatting guidelines when preparing abstracts for submission for DAS 2023. Abstracts which are not correctly formatted will not be reviewed.
How to submit an abstract
The Presenting Author will be the contact person for the abstract and must submit the abstract. Once you enter the online submission portal, start by creating an account. Please keep a record of the account details you use to set up the account as you will require them to log into both the DAS 2023 abstract submission system and registration portals. Upon successful submission of the abstract a confirmation email will be sent to the Presenting Author.
If you have not received a confirmation email, please check that your abstract is not left in draft and is fully submitted by logging back into the portal and checking on the View/Edit Abstracts page.
IMPORTANT: Please note that you can save your submission as a draft and return to edit the submission, but once it has been submitted the abstract cannot be edited after the close of submission deadline. If you require any assistance regarding the submission of your abstract, contact DAS2023@conferencepartners.com
Submission details required
• Title of the abstract (word limit is 15)
• Presentation type (Oral or Poster, Poster)
• Theme must be chosen from the theme list above
• Name, affiliation, and job title of Presenting Author (this person will act as the main contact for this abstract; this person must be listed as the first author)
• Name, affiliation, and job title of co-author(s)
• Abstract word limit is 420, excluding Title, Authors and Affiliations and References. Please Note – All sources of funding must be clearly stated as the last line of the abstract above the references
• Complete questions listed in Additional Information.
o Declaration of Ethical Approval or Equivalent
o Possible Publication in BJA
o Publication of Abstract on the Conference Platform, Website & App Agreement
o Alternative Contact
o Abstract Previously Presented
o Grade of Presenting Author (Trainee, CT2, ST6 Consultant etc)
o Data Consent Agreement
Download the abstract template to create the abstract as a word document and then save as a word file for uploading to the system. Only WORD files will be accepted for upload.
Review and Notification of Acceptance
Notification of acceptance or rejection will be sent to the submitter on 24th October 2023.
Communication about abstracts will be by email to the email address provided by the submitting author. The submitting author will also be presumed to be the presenting author. It is the responsibility of the submitting author to communicate with the other authors of their abstract. It will be presumed that the submitting author has the agreement of all listed authors to submit the work.
Registration of the Abstract Presenter
If a presenter fails to register by 15th November 2023
• Abstract will be removed from the programme
• Abstract will be removed from all DAS 2023 related publications
The presenting author is expected to register for the conference by 15th November, or their abstract(s) may not be exhibited at the conference. In exceptional circumstances, an alternative member of the author group may present the abstract, however they must also be registered for the conference. For administrative reasons conference registrations are not transferrable.
Withdrawal Conditions & Change of Presenter
Written notice must be submitted by 15th November 2023 for all withdrawals and change of presenters, contact DAS2023@conferencepartners.com.
Ethics
The Difficult Airway Society takes the issue of consent very seriously, and in cases where there is doubt are likely to default to exclusion. All submissions will be required to confirm that they meet the ethical standards presented below. Any authors with questions should contact DAS2023@conferencepartners.com at the earliest opportunity
All submissions are expected to comply with the ethical standards of the BJA. (This stipulation applies to ALL SUBMITTED ABSTRACTS). These can be found here (https://www.elsevier.com/journals/british-journal-of-anaesthesia/0007-0912/guide-for-authors). Ethical committee approval (Institutional Review Board), Caldicott Approval (for patient identifiable data) or equivalent should be explicitly stated in the methods. Where it has been agreed that formal ethical review is not required, this (and the designation of the person providing that advice) should also be recorded in the methods. Written patient consent for case reports should be obtained and recorded clearly in the abstract and retained for possible viewing by the abstract judges.
Mannikin based studies are not exempt from ethical considerations and clear evidence that this has been considered should be available
Surveys of clinicians conducted in the UK do not require ethical approval. This does not necessarily apply to audits and certainly does not apply to surveys of patients
Terms and Conditions:
- The Presenting Author must register and pay in full by the deadline indicated in the acceptance email. If they do not register and pay in full, the abstract will be removed from the programme and any associated publications.
- The Presenting Author is available to present at the meeting between 29th November – 1st December 2023.
- It is the responsibility of the Presenting Author to submit the abstract. They are the main contact whose responsibility it is to communicate with other co-authors.
- The abstract submitted adheres to the abstract submission guidelines on the DAS 2023 website.
- The submitting author understands and confirms that their abstract (including but not limited to text, author names and any associated posters etc) may be included within the conference app or website, and that this will not raise any copyright issues.
- The abstract submitted is in English.
- This abstract has only been submitted once for DAS 2023.
- A submission as a particular Presentation Type may be changed to a different Type following review in order to be accepted and included in the programme.
- Presenters may be recorded for live streaming. A recording of the presentation may be published online after the conference. Submitters of accepted abstracts will be expected to comply with the requirements of the video platform. Video recordings may be made available for a period of time after the conference on the online platform to registered conference delegates only.
If you have any queries regarding the above, please contact the DAS 2023 Programme Team at DAS2023@conferencepartners.com
Important Dates
Registration Open
June 1st 2023
Abstract Submission Open
May 15th 2023
Abstract Submission Closes
September 7th 2023
Abstract Review
October 3rd 2023
Notification to Authors
October 24th 2023
End of Early Registration
August 31st 2023
